How Tavistock Lowered Real Estate Costs and Enabled In Office Collaboration Moving to a Hybrid Work Model

The challenge: How human resources could encourage a return to the office within a shared space while effectively supporting field operations.

Encourage employees to return to the office for collaboration and socialization

Manual processes of space management using Excel was time consuming and distracted office employees from being able to effectively support their restaurant operations team.

Simplify workflows using existing tech stack

The entire team uses the MS Teams app so their hybrid work model solution had to integrate and make desk and room booking simple.

A solution that can change with the times

Tavistock downsized their real estate holdings during Covid which led them to a shared office environment. With multiple variables, it was important for them to adopt a solution that could adapt with new workplace policies. The Human Resources team was also managing a corporate apartment that needed to be integrated with their hybrid workplace solution.

The solution: Quickly adopt a hybrid workplace system that fully integrates with MS Teams and supports collaboration in the office.

Integrated with existing systems for ease of use

Tavistock was using MS Teams throughout the system so a full integration that didn’t require another application was important to eliminate additional friction in their return to work initiatives.

Quick set up and adoption for new workplace policies

Tavistock made the decision to work in a shared office space with other companies and needed to implement a solution that eliminates confusion for space sharing and also encourages employees to follow policies to return to the office 3 days a week. Human resources had to focus on the continuation of smooth restaurant operations so adoption of the new system had to be seamless.

Easy for employees to collaborate and eliminate office conflicts

For employees to want to go back to the office after 2 years of remote work, systems have to be easy and effective enough to encourage face to face work. OfficeRnD Hybrid provides simple desk and room booking directly through MS Teams while providing employees the visibility to other team member’s in-office schedules. Ultimately this promotes collaboration and reduces the anxiety of coming into the office and potentially being alone.

Effective at managing resources

Tavistock had multiple challenges to overcome including how to manage a shared office environment and a corporate apartment within the same solution. OfficeRnD was able to easily coordinate multiple locations and “neighborhoods” within one system.