Automate Billing with OfficeRnD and Xero

Integration overview

OfficeRnD’s management platform enables Coworking Spaces and Serviced Offices handle all business-critical processes in a flexible workspace, including Billing. The system’s tight integration with Memberships, Bookings, and Ad-hoc purchases help space operators save time by allowing them to issue correct invoices with a click, do monthly bill-runs for all members of the space and send payment notifications if a charge has failed.

OfficeRnD’s integration with Xero enhance those capabilities by automating the collaboration between the two systems and allowing space operators to use one system to run the billing of their whole space, while taking advantage of the advanced functionality of a real accounting system.

Once the integration is active, the following process occurs instantly and automatically if an Invoice is generated in OfficeRnD:

• OfficeRnD sends to Xero all necessary data it needs to create an invoice
• Xero use it’s own Invoice template to create the invoice
• Xero populate the invoice with the next available invoice number
• Xero send the invoice to OfficeRnD
• OfficeRnD take the Xero invoice and sends it to the respective company/member’s email and attach it to their profile in the Member’s Portal
• If the invoice is marked as paid (manually or automatically), OfficeRnD goes to Xero in real-time and mark it as paid there as well
• If the invoice is marked as paid in Xero, OfficeRnD is pinged in real-time to mark the invoice as paid

As a result, your accounting is 100% automated and your invoices are always up-to-date in both Xero and OfficeRnD.

What is Xero?

Xero is an easy to use online accounting software that’s designed specifically for small businesses.

• It’s all online, so you can work when and where you want to. Just login with your PC, Mac or mobile.
• Your bank statements are automatically imported and categorized, letting you see your cashflow in real-time.
• Invite your team and work together on financials. You can collaborate over your up-to-date numbers.
• Xero has all you need to run your business – including invoicing, paying bills, sales tax returns, reporting and much more.

Find out more or try Xero Accounting Software for free.